LafargeHolcim

  • Marine Billing Coordinator

    # of Openings
    1
    Requisition ID
    2018-4864
    Position Type
    Salaried Full-Time
    Category
    Accounting/Finance
    Product Line
    Corporate
    Job Locations
    US-IL-Elburn
    Company
    Holcim (US) Inc.
  • Overview

    PURPOSE
    Under Direct Supervision is responsible for billing customers and paying suppliers for the purchase of various construction materials. Manage yard unloading hauler payables, and assist business with month end and forecasting reporting for Marine & Rail operations.

    Responsibilities

    KEY RESPONSIBILITIES

    • Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environments and areas.
    • Ensures that all work is conducted in compliance with all billing policies and procedures.
    • Provides excellent customer service to employees and external customers in a timely manner.
    • Exceeds both internal and external customers’ expectations of service.
    • Ensure quality control of work by accurately troubleshooting and applying fixes to achieve a credible and professional presence.
    • Prioritized work to ensure that billing is processed in a timely manner.
    • Receives, enters, and reviews all tickets for sucessful processing.
    • Corrects /or recreates tickets for reconsigned barges.
    • Reconciles revenue between Towworks, Apex and SAP.
    • Enter Miscellaneous (manual) tickets (3rd party, demurrage, fleeting, rentals, etc).
    • Communicates with business on changes needed to correct tickets or invoicing (including Manufacturing, Sales, Transportation, Credit, Dispatch, NABS, Logistics).
    • Assist business with month end and forecast reporting for Marine & Rail operations.
    • Provide customer invoice copies or signed shipper statements as requested. Research customer inquiries as they arise.
    • Prepare and distribute monthly billing reports to credit and accounting for review.
    • Run hauler reports and mail reports to haulers.
    • Set up PO’s and process invoices for 3rd party, trucker unloading, and rail invoices.
    • Validate barge shipments and invoicing with operations for accounts payables. 
    • Other duties as assigned.

    RELATIONSHIPS WITH OTHER JOBS

    • Visible role providing accurate invoicing and strong customer service.
    • Working closely with business (Sales, Operations, Credit, Finance, NABS), as well as customers when needed.

    Qualifications

    KNOWLEDGE, SKILLS & ABILITIES
    Required Education: High School diploma/GED
    Additional Education Preferred: Associates/Technical Degree
    Field of Study Preferred: Accountancy or Finance
    Required Work Experience: 3-5 years of relevent experience
    Required Computer and Software Skills: MS Office, Google suite, SAP, BPC. Apex, Towworks
    Travel Requirements: 20%
    Additional Requirements:

    • Strong problem solving and follow-up skills
    • Exceptional time management and prioritization skills
    • Ability to interact with personnel and external customers
    • Strong computer skills, including spread sheet and database applications
    • Detail-oriented, thorough, and accurate
    • Proactive, organized, results-oriented self-starter with a high level of energy and drive
    • Works well under pressure
    • Multi-task

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