LafargeHolcim - HQ

  • Administrative Assistant

    # of Openings
    1
    Requisition ID
    2018-5699
    Position Type
    Salaried Full-Time
    Category
    Administrative
    Product Line
    Corporate
    Job Locations
    US-CO-Florence
    Company
    Holcim (US) Inc.
  • Overview

    PURPOSE
    Under direct supervision, provides a variety of administrative and clerical support services to an organizational unit. Projects a professional company image through in person and phone interaction.

    Responsibilities

    KEY RESPONSIBILITIES

    • Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environments and areas.
    • Ensures that all work is conducted in compliance with all administrative policies and procedures.
    • Provides excellent customer service to employees, external customers, vendors and visitors. Exceeds both internal and external customers’ expectations of service.
    • Ensures quality control of work by developing clear, error-free documents to achieve a credible and professional presence in all written and electronic communication.
    • Prioritizes work to ensure that Manager is provided all relevant business information with accuracy and timeliness to be able to positively impact the business.
    • Ensure that safety, compliance and environmental requirements are followed within the department.
    • Types memos, edits and proofreads correspondence, forms and reports. Copies, routes and distributes correspondence and reports as requested. Files and retrieves documents, records and reports. Maintains records and management systems.
    • Assembles relevant data and compiles information as directed to meet deadlines.
    • Answers telephone and screen calls, schedules meetings and appointments. May open and distribute mail.
    • Performs general office duties such as ordering supplies, processing purchase orders, updating department phone lists, etc. May assist with overflow work from other administrative/executive assistants and files in for the office receptionist as needed.
    • Arranges travel following general instructions; checks with supervisor in making significant changes.

    Qualifications

    KNOWLEDGE, SKILLS & ABILITIES

    Required Education: High School diploma/GED
    Required Work Experience: 2-4 years
    Required Computer and Software Skills: Intermediate computer skills in SAP, word processing and spreadsheets. Multi-line telephone system, PC, Printer, Fax Machine, Copier, Postage Machine and LCD Projector
    Additional Requirements:

    • Excellent oral and written communication skills.
    • Ability to professionally interact with personnel and external customers.
    • Detail oriented with the ability to handle multiple tasks at one time.
    • Able to prioritize work.
    • Analysis and Problem Solving
    • Business and Financial Acumen
    • Manages Execution
    • Customer Focus
    • Leads for Performance
    • Drives Change and Innovation/Supports Action, Change and Innovation
    • Communication
    • Engages and Inspires
    • Develops Human Capital/Employee (Managers)/Self (Individual Contributors)
    • Cultivates Relationships and Networks
    • Fosters Teamwork and Cooperation
    • Adapts and Learns
    • Builds/Establishes Trust and Confidence
    • Strategic Vision/Alignment
    • Strong organization skills.
    • Individual must enjoy project and secretarial work, have the ability to multi-task and provide support to organization-wide initiatives as needed.

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