LafargeHolcim - HQ

  • Administrative Assistant/Office Manager

    # of Openings
    1
    Requisition ID
    2019-5953
    Position Type
    Salaried Full-Time
    Category
    Administrative
    Product Line
    Ready Mix
    Job Locations
    US-TX-Spring
    Company
    Aggregate Industries Management, Inc.
  • Overview

    PURPOSE

    Coordinates and directs administrative support functions for the office. Implements policies and procedures for

    ordering of supplies, records maintenance, and other clerical services. Organizes office operations such as

    workspace assignments and layouts. Assists Billing department by sending delivery tickets and invoices as proof

    of delivery for payments not received. Supervises the Receptionist. Under direct supervision, provides a variety of administrative, clerical and Human Resource support services to an organizational unit.

    Responsibilities

    KEY RESPONSIBILITIES

    • Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environments and areas.
    • Ensures that all work is conducted in compliance with all administrative policies and procedures.
    • Provides excellent customer service to employees, external customers, vendors and visitors. Exceeds both internal and external customers’ expectations of service.
    • Maintains inventory of office supplies, and orders supplies and equipment as needed. Meets with stakeholders to determine needs, recommends solutions and requests proposals from vendors to assure highest quality goods and services within or below budgetary constraints. Processes purchase orders, expense reports and other reporting required by company purchasing policy.
    • Types memos, edits and proofreads correspondence, forms and reports. Copies, routes and distributes correspondence and reports as requested. Files and retrieves documents, records and reports. Maintains records and management systems.
    • Assist Sales Manager by working in Sales Force with identifying leads as well as assembles relevant data and compiles information to help create quotes and contracts as needed. Update expiration dates and add mixes to existing contracts.
    • Receives incoming mail; opens, sorts, and distributes. Collects outgoing mail or packages and uses scales and postage meters to weigh and affix postage. Arranges overnight deliveries and courier services as needed.
    • Assist Human Resources with hiring process and employee Human resource questions.
    • Assist accounting department with COD deposits for the area.
    • Support Regional GM travel, coordinate meetings, expenses and special projects.
    • Work with Fleet Manager to coordinate and approve Emkay repairs and maintenance on light duty vehicles.
    • Coordinate local, regional and Corporate meetings, lodging, meals, etc.
    • Other duties as assigned

    Qualifications

    KNOWLEDGE, SKILLS & ABILITIES

    Required Education:  High School Diploma/GED

    Additional Education Preferred:  Bachelors

    Languages: Must be fluent in both English and Spanish

    Field of Study Preferred:  Business Management

    Required Work Experience:  3-5 years

    Required Computer and Software Skills: Intermediate computer skills in SAP, word processing and spread sheets. Multi-line telephone system, PC, Printer, Fax Machine, Copier, Postage Machine and LCD Projector

    Travel Requirements:  May need to travel to other plants within Houston

    Additional Requirements:

    • Excellent oral and written communication skills.
    • Ability to professionally interact with personnel and external customers.
    • Detail oriented with the ability to handle multiple tasks at one time.
    • Strong organization skills and able to prioritize work.
    • Analysis and Problem Solving
    • Business and Financial Acumen
    • Drives Change and Innovation/Supports Action, Change and Innovation Communication
    • Engages and Inspires
    • Develops Human Capital/Employee (Managers)/Self (Individual Contributors)
    • Cultivates Relationships and Networks
    • Fosters Teamwork and Cooperation
    • Adapts and Learns
    • Builds/Establishes Trust and Confidence
    • Individual must enjoy project and secretarial work, have the ability to multi-task and provide support to organization-wide initiatives as needed.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed