LafargeHolcim - HQ

  • Administrative Assistant

    # of Openings
    1
    Requisition ID
    2019-5969
    Position Type
    Salaried Full-Time
    Category
    Administrative
    Product Line
    Aggregates
    Job Locations
    US-NV-Sloan
    Company
    Aggregate Industries Management, Inc.
  • Overview

    PURPOSE

     

    Under direct supervision, the Administrative Assistant provides a variety of administrative and clerical support services to the Sloan, NV facility.  Projects a professional company image through in-person and phone interaction.

    Responsibilities

    KEY RESPONSIBILITIES

    • Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environments and areas.
    • Ensures that all work is conducted in compliance with all administrative policies and procedures.
    • Timely completion of reports, forms and other paperwork associated with maintenance planning activities.
    • Provides excellent customer service to employees, external customers, vendors and visitors. Exceeds both internal and external customers’ expectations of service.
    • Ensures quality control of work by developing clear, error-free documents to achieve a credible and professional presence in all written and electronic communication.
    • Ensures that employees/contractors are in compliance with safe work practices and all federal, state and local regulations.
    • Works closely with Procurement to manage costs with project and department budgets.
    • Prioritizes work to ensure that Manager is provided all relevant business information with accuracy and timeliness to be able to positively impact the business.
    • Types memos, edits and proofreads correspondence, forms and reports. Copies, routes and distributes correspondence and reports as requested. Files and retrieves documents, records and reports. Maintains records and management systems.
    • Assembles relevant data and compiles information as directed to meet deadlines.
    • Answers telephone and screen calls, schedules meetings and appointments. May open and distribute mail.
    • Performs general office duties such as ordering supplies, processing purchase orders, updating department phone lists.
    • May assist with overflow work from other administrative/executive assistants and files in for the office receptionist as needed.

    Qualifications

    KNOWLEDGE, SKILLS & ABILITIES

     

    Education:  High School diploma/GED

     

    Work Experience:  

    • Minimum 2-4 years of relevant experience
    • Individual must enjoy project and secretarial work, have the ability to multi-task and provide support to organization-wide initiatives as needed.
    • Excellent oral and written communication skills
    • Ability to professionally interact with personnel and external customers
    • Detail oriented with the ability to handle multiple tasks at one time
    • Able to prioritize work
    • Strong organization skills
    • Intermediate computer skills in SAP, Microsoft products, Google.  Multi-line telephone system, PC, Printer, Fax Machine, Copier, Postage Machine and LCD Projector

    Competencies:

    • Analysis and Problem Solving
    • Business and Financial Acumen
    • Manages Execution
    • Customer Focus
    • Leads for Performance
    • Drives Change and Innovation/Supports Action, Change and Innovation
    • Communication
    • Engages and Inspires
    • Develops Human Capital/Employee (Managers)/Self (Individual Contributors)
    • Cultivates Relationships and Networks
    • Fosters Teamwork and Cooperation
    • Adapts and Learns
    • Builds/Establishes Trust and Confidence

     

    REQUIRED LANGUAGE: 

    Internal controls providing reasonable assurance of effective and efficient operations, including actions to prevent and detect fraud and protect Company resources

     

    LICENSE TO LEAD – OH&S COMPETENCIES

    Implements OH&S Mission: Ensures alignment of OH&S activities arising from OpCo OH&S mission

    Ensures adequate OH&S organization: Ensures relevant actions are taken so that OH&S requirements are met

    Identifies Hazards & Control Risks: Actively manages risks by ensuring that all related control activities are implemented thoroughly

    Manages Incidents: Drives committed and effective incident management

     

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